Meeting Minutes April 23, 2021

WVBOT MINUTES:  April 23, 2021
MEMBERS PRESENT: Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas, Kathy Quesenberry
ABSENT:                   
ALSO PRESENT: Vonda Malnikoff
MEETING CALLED TO ORDER:  11:00 a.m.

Gene motioned to approve January 29, 2021 minutes as written.  Marty seconded.         Vote 5-0.

OLD BUSINESS

TOPIC: Future online services
FINDINGS/CONCLUSIONS: Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system.  Kathy seconded.  Vote 5-0.  Three vendors have provided quotes, along with product demos.  Quotes reviewed at April 3, 2020 meeting.  Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders.  Marty seconded.  Vote 5-0.  Three year contract signed with Certemy 5/15/20.  Online initial applications and Public Registry activated 9/15/20.  Reviewed system with Board; discussed open issues with renewal applications / CE reporting.
ACTION/FOLLOW-UP:  Communicate and implement roll out of renewal applications and licensee portal with Certemy. 

TOPIC: Interstate Licensure Compact Webinar
FINDINGS/CONCLUSIONS: AOTA and NBCOT have announced collaboration to support development of an Interstate Licensure Compact for OT.  The Council of State Governments’ National Center for Interstate Compacts will lead the process of developing the licensure compact language.  Viewed webinar hosted by the CSG on 9/24/19.  Reviewed updates from AOTA / NBCOT.  The Advisory Group met in October and came to consensus on a number of key points, one of which is that participating states must implement FBI fingerprint-based criminal background checks.  The Drafting Team is expected to complete a draft compact in early May to be distributed to stakeholders for comment in the summer of 2020.  The plan is to have a draft ready for consideration by state legislatures in 2021.  Attended webinars and provided feedback to committee.  Attended NBCOT session on 10/27/20.  Emailed questions regarding FBI background check requirement to obtain a Compact Privilege.  The Compact team has decided to make this a requirement for CP only, with no change to existing state license application process.  However, this would need to be implemented by the home state licensing board.  No action during 2021 Legislative session.
ACTION/FOLLOW-UP:  Close pending further activity.

TOPIC: CE conference 2021
FINDINGS/CONCLUSIONS: Discussed feasibility of holding an in-person conference in 2021 and alternative proposal from Summit.  Marty motioned to accept Summit proposal for three private live interactive webinars and special offer for annual subscription to be offered to all licensees in lieu of holding in-person conference.  Phil seconded.  Vote 5-0.  Cancelled in-person conference.  Live interactive webinars scheduled; postcards mailed; online registration pages complete for webinars and annual subscription.  Registrations for 4/10/21 webinar were 143; actual attendance was 69; Subscriptions as of 4/19/21 are 33.
ACTION/FOLLOW-UP:  Continue to track response.

TOPIC: Legislative Rule filing 2021
FINDINGS/CONCLUSIONS: Agency Approved Rule 13-09 – Telehealth Practice; Requirements; Definitions filed August 10^th for introduction in 2021 Legislative session as a result of passage of HB 4003 in 2020 requiring healthcare boards to propose a rule to regulate telehealth practice.  Rule set for review on 10/19/20 during Legislative Interim meetings.  Rule reviewed by Interim committee on November 16^th.  No changes recommended.  Completed legislative action on 3/23/21, signed by Governor on 3/31/21.  Final filed Legislative Rule to be effective 5/1/21.  Rule posted on website.
ACTION/FOLLOW-UP:  None.

TOPIC: Interim studies of Professional and Occupational Licensure
FINDINGS/CONCLUSIONS: Letter mailed August 24^th in response to request from Joint Committee on Government Organization.   See New Business for 2021 Legislation.
ACTION/FOLLOW-UP:  None.

PURCHASE CARD TRANSACTIONS
The Board reviewed all purchases made on the Purchase Card for January 16, 2021 through April 15, 2021.  Marty motioned to approve all purchases.  Phil seconded.          Vote 5-0.

TREASURER’S REPORT
Cash Balance as of March 31, 2021
$ 256,641.46

JANUARY - MARCH  DEPOSITS
1/4/21              $ 320               3/16                 $  30
1/12                    220               3/24                   120
1/14                      30               3/31                     60
1/28                      30
2/17                      60
2/23                      60
egov receipts:
January            $ 6,290
February             1,520
March                 2,380
TOTAL DEPOSITS   $ 11,120

JANUARY - MARCH DISBURSEMENTS
January                        $   7,661.57
February                           4,452.43
March                               8,567.70

Beginning cash balance 7/1/20                         $231,618.77
FY2021 Revenue                                                  86,605.00
FY2021 Expenditures                                           61,582.31
Ending cash balance 3/31/21                            $256,641.46

NEW BUSINESS

TOPIC: Review of Safety Policy, Driver Training, and Confidentiality Agreements
FINDINGS/CONCLUSIONS: Reviewed and signed.
ACTION/FOLLOW-UP: None.

TOPIC: Legislative Session 2021
FINDINGS/CONCLUSIONS: Discussed passage of HB 2024 and SB 472.
ACTION/FOLLOW-UP: None.   

TOPIC: FY22 Expenditure Schedules
FINDINGS/CONCLUSIONS: Many line items are impacted by whether or not we hold an in-person CE conference in 2022 and the frequency and type of mailings throughout the year (i.e. travel, office supplies, printing, postage, hospitality, and training.)
ACTION/FOLLOW-UP: Explore options for holding a two day, limited capacity in-person conference in 2022.  Communicate Certemy rollout and other Board news via postcards and email.  Complete FY22 expenditure schedules by deadline of May 3^rd.

TOPIC: Position Statement for COTA Supervision in Early Intervention and Home Health
FINDINGS/CONCLUSIONS: Reviewed draft position statement.  Marty motioned to approve.  Gene seconded.  Vote 5-0.
ACTION/FOLLOW-UP:  Publish position statement on website, reference on next postcard mailing, email to Pam Roush to distribute to BTT practitioners.

Correspondence:

Bills paid since February 2021

Phil motioned to adjourn at 2:30 p.m.  Marty seconded.  Vote 5-0.  The next regular Board meeting is scheduled for Friday, September 24, 2021 at the Board office.  Tentative date for remaining 2021 meeting is 11/19.