Meeting Minutes January 18, 2019

WVBOT MINUTES:  January 18, 2019
MEMBERS PRESENT:  Kathy Quesenberry, Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas
ALSO PRESENT: Vonda Malnikoff

Marty motioned to approve November 16, 2018 minutes as written.  Bambi seconded.  Vote 5-0.


TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system.  Pursue adding additional online services through Tekswift or WV Interactive.  Reviewed quote from TekSwift for additional online services.  Board requested additional detail on what was included in quote.  Marty motioned to request quote from WV Interactive for complete website hosting.  Bambi seconded.  Vote 5-0.    All services must now be approved by WV Office of Technology and State Purchasing.
ACTION/FOLLOW-UP:  Continue working with WV Interactive to provide online license verification request; request quote for website hosting; Request additional information for TekSwift quote.

TOPIC: CE Conference 2019
FINDINGS/CONCLUSIONS: Discussed tentative dates and locations.  Reviewed quote from Running Right Leadership Academy.  Agreed to hold 2019 Conference on April 12, 2019 at RRLA.  RRLA has been reserved for 4/12/19 conference and board meetings on 11/16/18 and 4/11/19.   Hotel rooms will be reserved at Hampton Inn Southridge.  Reviewed tentative agenda pending finalization of contracts with speakers.  Agreed to purchase same notebooks, pens, and Board Member ribbons as last year.  Discussed providing OT promotional item for attendees.  Discussed compensation for WV licensees who present at conferences.  Marty motioned to waive their next renewal fee.  Gene seconded.  Vote 5-0.  Toured facility.  Reviewed agenda, evaluation form and RRLA contract.  Menu options to be reviewed at January board mtg.  Reviewed possible promotional items for attendees.  Agreed to purchase 250 Chill’R Sports Bottles.  Agreed to hold 4/11/18 Board meeting at Hampton Inn.  Agreed on lunch menu.
ACTION/FOLLOW-UP:  Finalize speaker contracts, Mail registration info and open online registration by Feb 1st.

TOPIC: FY2019 Budget / FY2020 Appropriation request
FINDINGS/CONCLUSIONS: FY19 Budget and FY20 AR reviewed.  Total spending kept constant, with movement between line items as necessary.  Bambi motioned to purchase new desktop computer this fiscal year.  Marty seconded.  Vote 5-0.
ACTION/FOLLOW-UP:  Purchase new desktop computer during fiscal year 2019.

TOPIC: Annual Seminar for Chapter 30 State Licensing Boards
FINDINGS/CONCLUSIONS: Scheduled for November 27th at the Charleston Marriott.  Vonda gave summary. 


The Board reviewed all purchases made on the Purchase Card for October 16, 2018 through January 15, 2019. Marty motioned to approve all purchases.  Phil seconded.  Vote 5-0.


Cash Balance as of December 31, 2018
$ 266,404.26

11/1/18            $900                         12/3/18            $2,200
11/5                   270                           12/4                 1,940
11/7                1,120                            12/10               3,540
11/13                 900                           12/11               2,180
11/14              1,240                           12/13                   540
11/15                 120                            12/17am          1,980
11/19              1,970                           12/17pm           2,890
11/20              1,260                          12/18                   870
11/21                 150                            12/20               1,400
11/26              1,250                           12/21                   680
11/29              1,240                          12/26am          1,310
12/26pm              770
12/27                   390

egov receipts:           November                           $   9,680
December                               29,000

TOTAL DEPOSITS                                                $ 69,790

November                                                          $   8,308.01
December                                                                5,254.04

Beginning cash balance 7/1/18                      $214,319.42
FY2019 Revenue                                                   85,635.40
FY2019 Expenditures                                           33,550.56
Ending cash balance     12/31/18                   $266,404.26


TOPIC: Election of Officers
FINDINGS/CONCLUSIONS: Phil motioned to keep existing officers for 2019.  Bambi seconded.  Vote 5-0.

TOPIC: Renewal of TekSwift contract
FINDINGS/CONCLUSIONS: Website hosting / data backup service contract April 2019-March 2020 at current monthly rate of $73.94.  Gene motioned to renew contract.  Bambi seconded.  Vote 5-0.
ACTION/FOLLOW-UP:   Complete contract agreement.

TOPIC: License renewal update
Total renewals mailed:  374 OT’s, 304 OTA’s;
Non-renewals as of 1/9/19:  51 OT’s (14%), 51 OTA’s (17%)
Number of licensees as of 1/9/19: 745 OT’s, 560 OTA’s
Online renewals - 331 (57%)    Paper renewals - 245 (43%)

TOPIC: Legislative Session 2019

  • Review Post Audit report regarding Chapter 30 Boards Fund Balance Analysis
  • HB 2038  Amending procedure to determine if a profession should be regulated
  • HB 2204  Prohibiting licensing boards from hiring lobbyists; limits lobbying on behalf of the Board to Director and appointed board members

Marty motioned to submit proposed changes to Legislative Rule regarding fees to reduce renewal fees by $20 for 2020 legislative session.  Gene seconded.  Vote 5-0.
ACTION/FOLLOW-UP:   Continue to monitor relevant bills.  File proposed rule by deadline for 2020 session. 
TOPIC: NBCOT State Regulatory Leadership Forum
FINDINGS/CONCLUSIONS: Scheduled for May 21-22 in Baltimore, MD.   NBCOT to pay for Administrator and one Board member.
ACTION/FOLLOW-UP: Determine who will attend and complete registration.


correspondence date rec'd issue
1 Purchasing 12/3/2018 The Buyers Network-Dec 2018
2 AOTA 12/3/2018 Request for comments re revisions to Model Continuing Competence Guidelines
3 AOTA 12/3/2018 New official documents
4 NBCOT 12/5/2018 NBCOT e-newsletter Dec 2018
5 Office of Technology 12/10/2018 CTO review policy
6 Purchasing 1/2/2019 The Buyers Network-Jan 2019


Rondalyn Whitney, new WVOTA president, gave an overview of WVOTA strategic plan and other updates, including increased member benefits in the area of continuing education through an AOTA program.  Discussed WVU’s transition to OTD program and potential impacts of Doctoral Experience requirement on current Legislative Rules.  Also discussed the need for school based therapists to get involved with WVOTA in order to initiate efforts to lobby for legislative changes to Board of Education policies regarding caseloads.  Fall conference is scheduled for October 11-12, 2019 at the Summersville Arena and Conference Center.


Meeting adjourned at 2:30 pm after the signing of licensure applications.  The next regular Board meeting is scheduled for Thursday, April 11th at 5:30 p.m. at the Running Right Leadership Academy.  Tentative dates for remaining 2019 Board meetings are September 20th and November 15th.

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