WVBOT MINUTES: January 29, 2021
MEMBERS PRESENT via video conference: Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas, Kathy Quesenberry
ABSENT:
ALSO PRESENT: Vonda Malnikoff
MEETING CALLED TO ORDER: 11:03 a.m.
Gene motioned to approve November 20, 2020 minutes as written. Bambi seconded. Vote 5-0.
OLD BUSINESS
TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system. Pursue adding additional online services through Tekswift or WV Interactive. Reviewed quote from TekSwift for additional online services. Board requested additional detail on what was included in quote. Marty motioned to request quote from WV Interactive for complete website hosting. Bambi seconded. Vote 5-0. All services must now be approved by WV Office of Technology and State Purchasing. Per discussion with WV Interactive, they have plans to develop a web based database platform for use by licensing boards in 2020. This would incorporate further online services and would be priced on a licensee / transaction based model, which is probably the most cost-effective solution for small boards. Worked with STO to develop payment page to accept credit card payments for initial applications. Received information from inLumon about their web based licensing framework offered on a monthly subscription basis. Several other licensing boards have signed contracts with inLumon. Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system. Kathy seconded. Vote 5-0. Three vendors have provided quotes, along with product demos. Quotes reviewed at April 3, 2020 meeting. Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders. Marty seconded. Vote 5-0. Three year contract signed with Certemy 5/15/20. Online initial applications and Public Registry activated 9/15/20. Reviewed system with Board; discussed open issues with renewal applications / CE reporting.
ACTION/FOLLOW-UP: Continue implementation process with Certemy.
TOPIC: Interstate Licensure Compact Webinar
FINDINGS/CONCLUSIONS: AOTA and NBCOT have announced collaboration to support development of an Interstate Licensure Compact for OT. The Council of State Governments’ National Center for Interstate Compacts will lead the process of developing the licensure compact language. Viewed webinar hosted by the CSG on 9/24/19. Reviewed updates from AOTA / NBCOT. The Advisory Group met in October and came to consensus on a number of key points, one of which is that participating states must implement FBI fingerprint-based criminal background checks. The Drafting Team is expected to complete a draft compact in early May to be distributed to stakeholders for comment in the summer of 2020. The plan is to have a draft ready for consideration by state legislatures in 2021. Attended webinars and provided feedback to committee. Attended NBCOT session on 10/27/20. Emailed questions regarding FBI background check requirement to obtain a Compact Privilege. The Compact team has decided to make this a requirement for CP only, with no change to existing state license application process. However, this would need to be implemented by the home state licensing board.
ACTION/FOLLOW-UP: Determine Legislative contact and follow progress.
TOPIC: CE conference 2021
FINDINGS/CONCLUSIONS: Agreed to schedule 2021 conference at Bridgeport Conference Center in late March or April 2021. Attempt to secure same speakers as planned for 2020 conference. Tentatively re-scheduled for April 30, 2021. Discussed feasibility of holding an in-person conference in 2021 and alternative proposal from Summit. Marty motioned to accept Summit proposal for three private live interactive webinars and special offer for annual subscription to be offered to all licensees in lieu of holding in-person conference. Phil seconded. Vote 5-0. Cancelled in-person conference. Live interactive webinars scheduled; postcards mailed; online registration pages complete for webinars and annual subscription.
ACTION/FOLLOW-UP: Track response.
TOPIC: COVID-19 questions
FINDINGS/CONCLUSIONS: Discussed various questions directed at the Board regarding Telehealth in various settings, fieldwork, supervision, etc. General statement has been posted on website, with links to other sources of information. Information regarding online registration system for vaccination added.
ACTION/FOLLOW-UP: None.
TOPIC: Legislative Rule filing 2021
FINDINGS/CONCLUSIONS: Agency Approved Rule 13-09 – Telehealth Practice; Requirements; Definitions filed August 10th for introduction in 2021 Legislative session as a result of passage of HB 4003 in 2020 requiring healthcare boards to propose a rule to regulate telehealth practice. Rule set for review on 10/19/20 during Legislative Interim meetings. Rule reviewed by Interim committee on November 16th. No changes recommended.
ACTION/FOLLOW-UP: Follow progress of Rule through 2021 Legislative session.
TOPIC: Interim studies of Professional and Occupational Licensure
FINDINGS/CONCLUSIONS: Letter mailed August 24th in response to request from Joint Committee on Government Organization.
ACTION/FOLLOW-UP: Follow progress of Studies.
PURCHASE CARD TRANSACTIONS
The Board reviewed all purchases made on the Purchase Card for November 16, 2020 through January 15, 2021. Phil motioned to approve all purchases. Bambi seconded. Vote 5-0.
TREASURER’S REPORT
Cash Balance as of December 31, 2020
$ 266,323.16
NOVEMBER - DECEMBER DEPOSITS
11/2/20 $ 440 12/1 $780 12/21 $650
11/06 100 12/3 1,940 12/23 100
11/10 220 12/8 420 12/29 130
11/17a 440 12/10 320 12/30 100
11/17p 150 12/14 330
11/19 220 12/15 420
11/23 370 12/17 960
egov receipts:
November $ 14,380
December 36,200
TOTAL DEPOSITS $ 58,670
NOVEMBER - DECEMBER DISBURSEMENTS
November $ 3,824.31
December 10,141.90
Beginning cash balance 7/1/20 $231,618.77
FY2021 Revenue 75,605.00
FY2021 Expenditures 40,900.61
Ending cash balance 12/31/20 $266,323.16
NEW BUSINESS
TOPIC: 2021 Renewal update
FINDINGS/CONCLUSIONS: Total OT renewals due: 412; Non-renewals: 53 (13%)
Total OTA renewals due: 316; Non-renewals: 73 (23%); Renewals completed online: 87% (up from 82%); As of 1/26/21: OT’s 801, OTA’s 567
ACTION/FOLLOW-UP: None.
TOPIC: Election of Officers
FINDINGS/CONCLUSIONS: Phil motioned to keep current officers. Gene seconded.
Vote 5-0.
ACTION/FOLLOW-UP: None.
TOPIC: Tekswift contract renewal
FINDINGS/CONCLUSIONS: Website hosting / data backup service contract April 2021 – March 2022; quarterly rate to remain at $221.82. Marty motioned to renew contract. Bambi seconded. Vote 5-0.
ACTION/FOLLOW-UP: None.
TOPIC: Review of COTA Supervision rules
FINDINGS/CONCLUSIONS: Agreed to hold for April in-person meeting.
ACTION/FOLLOW-UP: Discuss at April meeting.
TOPIC: AOTA Model Practice Act survey
FINDINGS/CONCLUSIONS: No comments/suggestions.
ACTION/FOLLOW-UP: None.
CORRESPONDENCE
| correspondence | date rec'd | issue | |
| 1 | Randy McCombie | 12/23/2020 | |
| 2 | ACOTE | 1/11/2021 | WVU OTD program candidacy status granted |
| 3 | Robbin Butler | 1/15/2021 | |
| 4 | Licensee | 1/25/2021 | email question re OT's in Mental Health |
BILLS PAID SINCE NOVEMBER 2020
| Gene Brooks | 11/2/2020 | paid | $150.00 | hours for auditor's seminar 10/27/20 |
| STO-egov fees | 11/5/2020 | paid | $199.13 | Oct egov payments |
| IS&C | 11/9/2020 | paid | $64.67 | Centrex (phone) billing Oct 2020 |
| IS&C | 11/9/2020 | paid | $1.76 | Long distance billing Oct 2020 |
| WVInteractive | 11/16/2020 | paid | $195.00 | Oct online renewals |
| Bambi Hill | 11/20/2020 | paid | $150.00 | hours for board mtg 11-20-20 |
| Kathy Quesenberry | 11/20/2020 | paid | $150.00 | hours for board mtg 11-20-20 |
| Gene Brooks | 11/20/2020 | paid | $150.00 | hours for board mtg 11-20-20 |
| Phil Simpson | 11/20/2020 | paid | $150.00 | hours for board mtg 11-20-20 |
| Marty Douglas | 11/20/2020 | paid | $150.00 | hours for board mtg 11-20-20 |
| Certemy | 12/3/2020 | paid | $2,275.00 | 3rd qtr payment |
| STO-egov fees | 12/7/2020 | paid | $315.45 | Nov egov payments |
| WVInteractive | 12/10/2020 | paid | $339.00 | November online renewals |
| IS&C | 12/15/2020 | paid | $61.96 | Centrex (phone) billing Nov 2020 |
| IS&C | 12/15/2020 | paid | $1.09 | Long distance billing Nov 2020 |
| BRIM | 1/4/2021 | paid | $676.00 | insurance premium for qtr ending 3/31/21 |
| STO-egov fees | 1/5/2021 | paid | $814.50 | Dec egov payments |
| WVInteractive | 1/13/2021 | paid | $996.00 | December online renewals |
| Dept of Admin | 1/19/2021 | paid | $96.00 | Shared Services payroll billing Q2 2021 |
| IS&C | 1/19/2021 | paid | $61.68 | Centrex (phone) billing Dec 2020 |
| AG's Office | 1/21/2021 | paid | $195.00 | Nov invoice |
| AG's Office | 1/21/2021 | paid | $2.50 | Dec invoice |
Phil motioned to adjourn at 11:50 a.m. Marty seconded. Vote 5-0. The next regular Board meeting is scheduled for Friday, April 23, 2021 at the Board office. Tentative dates for remaining 2021 meetings are 9/24, and 11/19.
