Meeting Minutes November 15, 2019

WVBOT MINUTES:  November 15, 2019

MEMBERS PRESENT:  Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas
Kathy Quesenberry


ALSO PRESENT: Vonda Malnikoff



Phil motioned to enter Executive Session at 11:30 a.m. to discuss licensee issues.
Bambi seconded.  Vote 5-0.

Issue 2019#02  Closed
Issue 2019#03  Complaint
Issue 2019#04  Complaint
Issue 2019#05  Closed

Bambi motioned to leave Executive Session at 11.54 a.m.  Marty seconded.  Vote 5-0.


Gene motioned to approve September 20, 2019 minutes as written.  Bambi seconded.  Vote 5-0.


TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system.  Pursue adding additional online services through Tekswift or WV Interactive.  Reviewed quote from TekSwift for additional online services.  Board requested additional detail on what was included in quote.  Marty motioned to request quote from WV Interactive for complete website hosting.  Bambi seconded.  Vote 5-0.    All services must now be approved by WV Office of Technology and State Purchasing.  Per discussion with WV Interactive, they have plans to develop a web based database platform for use by licensing boards in 2020.  This would incorporate further online services and would be priced on a licensee / transaction based model, which is probably the most cost-effective solution for small boards.  Worked with STO to develop payment page to accept credit card payments for initial applications.  Received information from inLumon about their web based licensing framework offered on a monthly subscription basis.  Several other licensing boards have signed contracts with inLumon.   Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system.  Kathy seconded.  Vote 5-0.
ACTION/FOLLOW-UP:  Proceed with purchasing process.

TOPIC: CE Conference 2020
FINDINGS/CONCLUSIONS: Reviewed quote from Bridgeport Conference Center.  Agreed on April 3, 2020 as date for conference.  Discussed potential speakers.  Signed contract with BCC. Received quote from Wingate for room blocks.  Agreed to purchase 225 Drawstring bags for promotional giveaway and notebooks from WVCI.  Discussed suggestions for additional speaker.  Reviewed agenda, speakers, evaluation form; discussed lunch menu.
ACTION/FOLLOW-UP: Continue conference preparation.

TOPIC: License renewal 2020
FINDINGS/CONCLUSIONS: Agreed to send postcard reminders for renewal, in lieu of mailing paper applications.  Include note that OT’s are required to sign a new Supervisory Statement for all COTA’s they supervise and COTA’s must upload a new Supervisory Statement with their online renewal.  Make paper applications available on website.  Reminder postcards mailed 9/30/19; online and paper renewal applications available on website.
ACTION/FOLLOW-UP: Continue renewal process.

TOPIC: 2020 Legislative Rule Filings
FINDINGS/CONCLUSIONS: Amended 13-03 to reduce renewal fees and remove unnecessary fees; New Rule 13-07 to incorporate SB396, Application for Waiver of Initial Licensing Fees for Certain Individuals.  Filed rules for comment 5/13/19; comment period ended 7/1/19 (two comments received); Filed Agency approved rules 7/3/19.  To be on the 9/25 agenda of the Rule Making Review Committee with minor modifications made by Legislative counsel.  Filed additional Rule, 13-08, as required by passage of HB118 during First Extraordinary Session.  Comment period through 11/30/19.
ACTION/FOLLOW-UP: Upon approval by Committee, file modified rules for consideration during 2020 Regular Session of the Legislature.

TOPIC: Review of Doctoral Capstone Requirements / Update on entry level degree requirements
FINDINGS/CONCLUSIONS: Reviewed ACOTE-AOTA Joint Statement regarding dual entry programs for OT and OTA degrees.  AOTA looking at how to incorporate Doctoral Experiential Component into Model Practice Act per Chuck Willmarth at NBCOT Forum.  Marty motioned to table this item pending AOTA action.  Gene seconded.  Vote 5-0.

TOPIC: Review updated Model Continuing Competence Guidelines from AOTA
FINDINGS/CONCLUSIONS: Updated guidelines emphasize CPD (continuing professional development).  Some items conflict with or are not included in our current Legislative Rule.  Hold for consideration during next Sunset review of Rules.

TOPIC: Annual State Auditor’s Licensing Board Seminar
FINDINGS/CONCLUSIONS: Scheduled for Tuesday, October 29, 2019 at the Marriott in Charleston.  Registration deadline October 14thGene and Vonda attended.

The Board reviewed all purchases made on the Purchase Card for August 16, 2019 through October 16, 2019.  Marty motioned to approve all purchases.  Gene seconded.  Vote 5-0.


Cash Balance as of October 31, 2019
$ 217,854.40

9/3/19              $  340.00                     10/1/19            $ 300.00
9/10                         60.00                     10/7                     150.00
9/16                       210.00                     10/8                     200.00
9/17                         55.00                     10/10                   150.00
9/23                     490.00                     10/15                   390.00
9/25                       90.00                     10/16                   420.00
9/30                     130.00                     10/22                  180.00
10/23                  140.00
10/28                  180.00
10/30                  290.00
egov receipts:
September       1,000.00
October            5,010.00

TOTAL DEPOSITS               $   9,785.00

September                               $   3,241.22
October                                         7,540.00

Beginning cash balance 7/1/19                         $226,807.16
FY2020 Revenue                                                       14,165.00
FY2020Expenditures                                                23,117.76
Ending cash balance     10/31/19                       $217,854.40



TOPIC: Purchasing Inspection
FINDINGS/CONCLUSIONS: Only finding was for failure to use wvOASIS award document and non-conflict of interest form for conference center for 2019 CE conference.  Received score of 89.7%

TOPIC: Interstate Licensure Compact Webinar
FINDINGS/CONCLUSIONS: AOTA and NBCOT have announced collaboration to support development of an Interstate Licensure Compact for OT.  The Council of State Governments’ National Center for Interstate Compacts will lead the process of developing the licensure compact language.  Viewed webinar hosted by the CSG on 9/24/19.
ACTION/FOLLOW-UP:  Participate and review as necessary.

1 Purchasing         11/4/2019          The Buyers Network - November 2019
2 Privacy Office    11/6/2019          Privacy Trng & Confidentiality Agreements in Coursemill

Meeting adjourned at 2:00 pm after the signing of licensure applications.  The next regular Board meeting is scheduled for Friday, January 31, 2020 at the Morgantown office.  Remaining 2020 meeting dates tentatively scheduled for April 2nd, September 18th, and November 20th.

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