Meeting Minutes November 16, 2018

WVBOT MINUTES:  November 16, 2018
MEMBERS PRESENT:  Kathy Quesenberry, Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas

ALSO PRESENT: Vonda Malnikoff

Gene motioned to approve September 21, 2018 minutes as written.  Marty seconded.  Vote 5-0.


TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system.  Pursue adding additional online services through Tekswift or WV Interactive.  Reviewed quote from TekSwift for additional online services.  Board requested additional detail on what was included in quote.  Marty motioned to request quote from WV Interactive for complete website hosting.  Bambi seconded.  Vote 5-0.
ACTION/FOLLOW-UP:  Continue working with WV Interactive to provide online license verification request; request quote for website hosting; Request additional information for TekSwift quote.

TOPIC: CE Conference 2019
FINDINGS/CONCLUSIONS: Discussed tentative dates and locations.  Reviewed quote from Running Right Leadership Academy.  Agreed to hold 2019 Conference on April 12, 2019 at RRLA.  RRLA has been reserved for 4/12/19 conference and board meetings on 11/16/18 and 4/11/19.   Hotel rooms will be reserved at Hampton Inn Southridge.  Reviewed tentative agenda pending finalization of contracts with speakers.  Agreed to purchase same notebooks, pens, and Board Member ribbons as last year.  Discussed providing OT promotional item for attendees.  Discussed compensation for WV licensees who present at conferences.  Marty motioned to waive their next renewal fee.  Gene seconded.  Vote 5-0.  Toured facility.  Reviewed agenda, evaluation form and RRLA contract.  Menu options to be reviewed at January board mtg.  Reviewed possible promotional items for attendees.  Agreed to purchase 250 Chill’R Sports Bottles.  Agreed to hold 4/11/18 Board meeting at Hampton Inn.
ACTION/FOLLOW-UP:  Finalize speaker contracts, continue conference planning.

TOPIC: FY2019 Budget / FY2020 Appropriation request
FINDINGS/CONCLUSIONS: FY19 Budget and FY20 AR reviewed.  Total spending kept constant, with movement between line items as necessary.  Bambi motioned to purchase new desktop computer this fiscal year.  Marty seconded.  Vote 5-0.
ACTION/FOLLOW-UP:  Purchase new desktop computer during fiscal year 2019.


The Board reviewed all purchases made on the Purchase Card for September 16 through October 15, 2018. Gene motioned to approve all purchases.  Bambi seconded.  Vote 5-0.


Cash Balance as of October 31, 2018
$ 206,726.31
9/5/18  $ 460              10/1/18            $ 480
9/11         330              10/9                    300
9/17         400              10/10                  270
9/24         280             10/15                  490
9/27           30             10/16                  330
10/18                  240
10/22                  440
10/23                  540
10/25                  370
10/29                  530
10/30                  420

egov receipts:              October         $4,380

TOTAL DEPOSITS                                                   $ 10,290.00

September                                                       $   3,351.00
October                                                                 8,308.01

Beginning cash balance 7/1/18                        $214,319.42
FY2019 Revenue                                                     15,285.40
FY2019 Expenditures                                            22,878.51
Ending cash balance     10/31/18                    $206,726.31



TOPIC: Annual Seminar for Chapter 30 State Licensing Boards
FINDINGS/CONCLUSIONS: Scheduled for November 27th at the Charleston Marriott
ACTION/FOLLOW-UP:   Vonda to attend.


correspondence date rec'd issue
1 Shaun Conway - NBCOT 9/25/2018 email Thank you and AOTA article re restrictions on OTA Supervision
2 Shauna Wade 9/27/2018 email response
3 Purchasing 10/1/2018 The Buyers Network - October 2018
4 ACOTE 10/9/2018 Notification that ACOTE accepted AOTA's abeyance of the OTD mandate
5 NBCOT 10/11/2018 Fall 2018 e-newsletter
6 Purchasing 11/1/2018 The Buyers Network-Nov 2018
7 NBCOT 11/13/2018 NBCOT receives ICE Innovator Award for Navigator®


Meeting adjourned at 1:55 pm after the signing of licensure applications.  The next regular Board meeting is scheduled for Friday, January 18, 2019 at 11:00 a.m. at the Morgantown office.  Tentative dates for remaining 2019 Board meetings are April 11th, September 20th, and November 15th.

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