WVBOT MINUTES: November 19, 2021
MEMBERS PRESENT: Bambi Hill, Phil Simpson, Marty Douglas,
Kathy Quesenberry, Gene Brooks
ALSO PRESENT: Vonda Malnikoff
MEETING CALLED TO ORDER: 11:00 a.m.
Shawn Conway gave an NBCOT update on certification programs and services.
Bambi motioned to enter Executive Session at 12:41 p.m. to discuss licensee complaints. Marty seconded. Vote 5-0.
Issue 2021#01 Closed
Issue 2021#02 Complaint
Gene motioned to leave Executive Session at 12:46 p.m. Phil seconded. Vote 5-0.
Issue 2021#02 Marty motioned to contact AG for guidance if signed Consent Agreement not received by December 1, 2021. Phil seconded. Vote 5-0.
Marty motioned to approve September 24, 2021 minutes as written. Bambi seconded. Vote 5-0.
TOPIC: Future online services
FINDINGS/CONCLUSIONS: Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system. Kathy seconded. Vote 5-0. Three vendors have provided quotes, along with product demos. Quotes reviewed at April 3, 2020 meeting. Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders. Marty seconded. Vote 5-0. Three year contract signed with Certemy 5/15/20. Online initial applications and Public Registry activated 9/15/20. Reviewed system with Board; discussed open issues with renewal applications / CE reporting.
ACTION/FOLLOW-UP: Evaluate use of Certemy upon completion of renewal season.
TOPIC: CE conference 2021
FINDINGS/CONCLUSIONS: Discussed feasibility of holding an in-person conference in 2021 and alternative proposal from Summit. Marty motioned to accept Summit proposal for three private live interactive webinars and special offer for annual subscription to be offered to all licensees in lieu of holding in-person conference. Phil seconded. Vote 5-0. Cancelled in-person conference. Live interactive webinars scheduled; postcards mailed; online registration pages complete for webinars and annual subscription. Registrations for 4/10/21 webinar were 143; actual attendance was 69; Subscriptions as of 4/19/21 are 33. Registrations for 6/18/21 webinar were 201; actual attendance was 93; Subscriptions as of 8/25/21 are 44. Registrations for 11/6/21 webinar were 202; actual attendance was 69.
TOPIC: CE Conference 2022
FINDINGS/CONCLUSIONS: Reviewed quotes from Bridgeport Conference Center for one and two day conference. Reviewed proposal from Aspire OT. No other commitments from speakers. Agreed to hold one day conference with limited attendance of 100, preferably with multiple course options. Reviewed tentative agenda.
ACTION/FOLLOW-UP: Mail postcards announcing conference by early February.
PURCHASE CARD TRANSACTIONS
The Board reviewed all purchases made on the Purchase Card for September 16, 2021 through November 15, 2021. Marty motioned to approve all purchases. Phil seconded. Vote 5-0.
Cash Balance as of October 31, 2021
SEPTEMBER - OCTOBER DEPOSITS
September $ 4,170.00
TOTAL DEPOSITS $10,730.00
SEPTEMBER - OCTOBER DISBURSEMENTS
September $ 7,155.14
Beginning cash balance 7/1/21 $ 228,280.50
FY2022 Revenue 19,140.00
FY2022 Expenditures 26,059.46
Ending cash balance 10/31/21 $ 221,361.04
TOPIC: COTA Supervision Rules
FINDINGS/CONCLUSIONS: Discussed whether modifying COTA supervision rules is necessary to better protect consumers and the potential implications of doing so. Reviewed supervision rules in other states.
ACTION/FOLLOW-UP: Provide all Board members with AOTA summary of state COTA supervision rules.
TOPIC: Purchasing Audit
FINDINGS/CONCLUSIONS: Recent purchasing audit resulted in no findings.
|1||NBCOT||10/4/2021||2021 Certification Databook|
|2||AOTA||10/7/2021||State Affairs Update - Fall 2021|
|3||NBCOT||10/21/2021||Information regarding licensure scams|
|4||Jackie Hurt||11/13/2021||email re Licensure Compact|
|5||AOTA||11/16/2021||Survey request for 2021 Purpose and Value of the Doctoral Capstone document|
Bills paid Sep 2021- Oct 2021:
|STO-egov fees||9/8/2021||paid||$82.35||Aug egov payments|
|IS&C||9/13/2021||paid||$62.08||Centrex (phone) billing August 2021|
|Kathy Quesenberry||9/27/2021||paid||$37.50||hours for board mtg 9-24-21|
|Bambi Hill||9/27/2021||paid||$150.00||hours for board mtg 9-24-21|
|Phil Simpson||9/27/2021||paid||$150.00||hours for board mtg 9-24-21|
|Martin Douglas||9/27/2021||paid||$525.00||hours for board mtg 9-24-21 & investigations|
|Bambi Hill||9/27/2021||paid||$199.36||travel for board mtg 9-24-21|
|Phil Simpson||9/27/2021||paid||$237.44||travel for board mtg 9-24-21|
|Martin Douglas||9/27/2021||paid||$213.92||travel for board mtg 9-24-21|
|Vonda Malnikoff||10/1/2021||paid||$78.40||travel to pcard training 9/15/21|
|BRIM||10/4/2021||paid||$715.00||insurance premium for qtr ending 12/31/21|
|STO-egov fees||10/6/2021||paid||$93.83||Sep egov payments|
|AG's Office||10/12/2021||paid||$76.50||Aug review of lease|
|Dept of Admin||10/12/2021||paid||$128.00||Shared services payroll billing Q1 2022|
|IS&C||10/12/2021||paid||$62.52||Centrex (phone) billing Sept 2021|
Meeting adjourned at 2:30 after signing of applications. The next regular Board meeting is scheduled for Friday, January 21, 2022 at the Board office.