Meeting Minutes November 20, 2020

WVBOT MINUTES: November 20, 2020
MEMBERS PRESENT via video conference: Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas, Kathy Quesenberry
ALSO PRESENT: Vonda Malnikoff


Phil motioned to approve September 25, 2020 minutes as written. Bambi seconded. Vote 5-0.


TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system. Pursue adding additional online services through Tekswift or WV Interactive. Reviewed quote from TekSwift for additional online services. Board requested additional detail on what was included in quote. Marty motioned to request quote from WV Interactive for complete website hosting. Bambi seconded. Vote 5-0. All services must now be approved by WV Office of Technology and State Purchasing. Per discussion with WV Interactive, they have plans to develop a web based database platform for use by licensing boards in 2020. This would incorporate further online services and would be priced on a licensee / transaction based model, which is probably the most cost-effective solution for small boards. Worked with STO to develop payment page to accept credit card payments for initial applications. Received information from inLumon about their web based licensing framework offered on a monthly subscription basis. Several other licensing boards have signed contracts with inLumon. Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system. Kathy seconded. Vote 5-0. Three vendors have provided quotes, along with product demos. Quotes reviewed at April 3, 2020 meeting. Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders. Marty seconded. Vote 5-0. Three year contract signed with Certemy 5/15/20. Online initial applications and Public Registry activated 9/15/20. Reviewed system with Board; discussed open issues with renewal applications / CE reporting.
ACTION/FOLLOW-UP: Continue implementation process with Certemy.

TOPIC: Interstate Licensure Compact Webinar
FINDINGS/CONCLUSIONS: AOTA and NBCOT have announced collaboration to support development of an Interstate Licensure Compact for OT. The Council of State Governments’ National Center for Interstate Compacts will lead the process of developing the licensure compact language. Viewed webinar hosted by the CSG on 9/24/19. Reviewed updates from AOTA / NBCOT. The Advisory Group met in October and came to consensus on a number of key points, one of which is that participating states must implement FBI fingerprint-based criminal background checks. The Drafting Team is expected to complete a draft compact in early May to be distributed to stakeholders for comment in the summer of 2020. The plan is to have a draft ready for consideration by state legislatures in 2021. Attended webinars and provided feedback to committee. Attended NBCOT session on 10/27/20. Emailed questions regarding FBI background check requirement to obtain a Compact Privilege. The Compact team has decided to make this a requirement for CP only, with no change to existing state license application process. However, this would need to be implemented by the home state licensing board.
ACTION/FOLLOW-UP: Determine Legislative contact and follow progress.

TOPIC: CE conference 2021
FINDINGS/CONCLUSIONS: Agreed to schedule 2021 conference at Bridgeport Conference Center in late March or April 2021. Attempt to secure same speakers as planned for 2020 conference. Tentatively re-scheduled for April 30, 2021. Discussed feasibility of holding an in-person conference in 2021 and alternative proposal from Summit. Marty motioned to accept Summit proposal for three private live interactive webinars and special offer for annual subscription to be offered to all licensees in lieu of holding in-person conference. Phil seconded. Vote 5-0.
ACTION/FOLLOW-UP: Confirm cancellation of conference with Bridgeport Conference Center and all speakers. Work with Summit to choose courses and schedule live interactive webinars in March, June, and November of 2021, with two held on Saturday and one on a weekday. Communicate special annual subscription offer.

TOPIC: COVID-19 questions
FINDINGS/CONCLUSIONS: Discussed various questions directed at the Board regarding Telehealth in various settings, fieldwork, supervision, etc. General statement has been posted on website, with links to other sources of information.
ACTION/FOLLOW-UP: Continue to field questions as necessary.

TOPIC: Legislative Rule filing 2021
FINDINGS/CONCLUSIONS: Agency Approved Rule 13-09 – Telehealth Practice; Requirements; Definitions filed August 10th for introduction in 2021 Legislative session as a result of passage of HB 4003 in 2020 requiring healthcare boards to propose a rule to regulate telehealth practice. Rule set for review on 10/19/20 during Legislative Interim meetings. Rule reviewed by Interim committee on November 16th. No changes recommended.
ACTION/FOLLOW-UP: Follow progress of Rule through 2021 Legislative session.

TOPIC: Interim studies of Professional and Occupational Licensure
FINDINGS/CONCLUSIONS: Letter mailed August 24th in response to request from Joint Committee on Government Organization.
ACTION/FOLLOW-UP: Follow progress of Studies.

Gene motioned to enter Executive Session at 10:37 a.m. to discuss license application. Phil seconded. Vote 5-0.

Issue 2020#03 Application

Bambi motioned to leave Executive Session at 10:45 a.m. Marty seconded. Vote 5-0.

Gene motioned to accept recommendation of Investigator and approve license application. Phil seconded. Vote 4-0.

The Board reviewed all purchases made on the Purchase Card for September 16, 2020 through November 15, 2020. Phil motioned to approve all purchases. Bambi seconded. Vote 5-0.

Cash Balance as of October 31, 2020
$ 221,619.37
8/27/20 $ 30
9/08 100
9/15 150
9/22 300
9/28 30
10/8 15
10/13 710
10/19 220
10/29 120
egov receipts:
September $ 2,310
October 8,490

September $ 4,615.18
October          9,051.89

Beginning cash balance 7/1/20     $231,618.77
FY2021 Revenue                                   16,935.00
FY2021 Expenditures                          26,934.40
Ending cash balance 10/31/20         221,619.37


TOPIC: Review of COTA Supervision rules
FINDINGS/CONCLUSIONS: Agreed to hold for January meeting.
ACTION/FOLLOW-UP: Discuss at January meeting.

correspondence date rec'd issue
1 WV Department of Commerce 10/1/2020 Add'l correspondence related to the Health Care Sustainability Study
2 Rondalyn Whitney 10/14/2020 SAMHSA grant update
3 Joint Committee on Gov Org 10/22/2020 interim study regarding licensing in other states (fees,renewal period, CE, etc.)
4 WV Department of Agriculture 10/27/2020 reporting for Fresh Food Act
5 Purchasing Dept 11/10/2020 The Buyers Network Nov 2020
6 AOTA 11/12/2020 updated Code of Ethics for 2020
7 COTA email 11/16/2020 Thank you to the Board
8 NBCOT 11/12/2020 e-newsletter November 2020- recorded presentations available until 12/31/20


Meeting adjourned at 11:15 a.m. The next regular Board meeting is scheduled for Friday, January 29, 2021 at the Board office. Tentative dates for remaining 2021 meetings are 4/23, 9/24, and 11/19.

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