Meeting Minutes November 3, 2017

WVBOT MINUTES:  November 3, 2017
MEMBERS PRESENT:  Kathy Quesenberry, Bambi Hill, Phil Simpson, Gene Brooks
ABSENT:  Marty Douglas         
ALSO PRESENT: Vonda Malnikoff
MEETING CALLED TO ORDER:  11:02 a.m.
Bambi motioned to enter Executive Session at 11:02 a.m. to discuss licensee issues.
Phil seconded.  Vote 4-0.

EXECUTIVE SESSION

Issue 2017#01 – Complaint

Gene motioned to move out of Executive Session at 11:04 a.m.  Bambi seconded.  Vote 4-0.

Phil motioned to approve September 15, 2017 minutes as written.  Bambi seconded.  Vote 4-0.

OLD BUSINESS

TOPIC: NBCOT Primary Source Verification / NPDB Agent
FINDINGS/CONCLUSIONS:  Marty motioned to accept new online NBCOT verification as primary source verification required for licensure.  Phil seconded.  Vote 5-0.  Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board.  Board will further discuss purpose / benefits with NBCOT representative at March board meeting.  Marty seconded.  Vote 5-0.  Shaun Conway further clarified NBCOT’s goal of maintaining a nationwide database to collect and disseminate disciplinary action from all states.  They would act as the reporting agency to NPDB.  One remaining question is the impact this will have on meeting current filing deadlines. 
ACTION/FOLLOW-UP:  Keep item open pending further information regarding implementation from NBCOT.
TOPIC: WVOTA questions / news
FINDINGS/CONCLUSIONS: At the request of WVOTA, a summary of the mission and roles of WVBOT and WVOTA was created to be distributed at the WVOTA table at the conference on 4/28/17 and future meetings.  Sarah suggested that WVOTA be included when the Board speaks to WVU students to explain the difference between the Board and the Association.  She also requested a representative from WVBOT speak at the WVOTA fall conference in Beckley on Saturday, October 28, 2017.  Information about conference included in Mid-year newsletter.  Vonda presented demo of online renewal application at fall conference on 10/28/17.
ACTION/FOLLOW-UP:  None.
TOPIC: WV Interactive proposal for online renewals
FINDINGS/CONCLUSIONS: WV Interactive LLC is the vendor for the statewide contract for web based portal management services.  Reviewed WVI summary of proposal.  Reviewed current renewal applications to simplify and minimize PII.  Discussed the Board absorbing transaction and credit card fees as opposed to passing on to licensees.  Marty motioned to proceed with agreement with WVI in lieu of purchasing a full Licensure Management Database System at this time.  Bambi seconded.  Vote 4-0.  Prototype reviewed at board meeting.  System went live November 1 as scheduled.
ACTION/FOLLOW-UP:  Evaluate and modify system as necessary during renewal process.
TOPIC: 2018 CE Conference
FINDINGS/CONCLUSIONS:  Contract signed with Stonewall Resort for April 6, 2018.  Discussed potential topics / speakers.  Approved notebook purchase from WVCI.  Agreed to offer 2018 conference at no charge to licensees, but discussed possible need to charge for future conferences due to number of no-shows.  Reviewed agenda, speakers, conference facilities, and Registration info.
ACTION/FOLLOW-UP:  Continue conference preparations. 
TOPIC: Review draft newsletter
FINDINGS/CONCLUSIONS:  Agreed to send renewal newsletter to all licensees in late October just prior to go live for online renewal application.  Newsletter mailed 10/26/17.
ACTION/FOLLOW-UP:  None.
PURCHASE CARD TRANSACTIONS
The Board reviewed all purchases made on the Purchase Card for September and October 2017. Gene motioned to approve all purchases.  Phil seconded.  Vote 4-0.
TREASURER’S REPORT
Cash Balance as of October 31, 2017
$ 193,797.61
SEPTEMBER - OCTOBER  DEPOSITS
9/6/17              $ 180                           10/17               $180
9/12                      30                           10/19                   60
9/13                    200                           10/23                 160
9/19                    180                           10/25                 200
9/27                    360                           10/27                   30
9/28                      30                           10/31                 200
10/2                    130
10/10                  130
10/11                  160
10/12                    30
10/16                  130
TOTAL DEPOSITS                                                   $       2,390
SEPTEMBER - OCTOBER DISBURSEMENTS
September                                                       $   7,394.51
October                                                                6,085.06
NEW BUSINESS
 TOPIC: Safety Policy Review
FINDINGS/CONCLUSIONS:  Reviewed and signed safety policy.
ACTION/FOLLOW-UP:  None.
 TOPIC: Annual Licensing Board Seminar
FINDINGS/CONCLUSIONS:  November 29th at Charleston Marriott
ACTION/FOLLOW-UP:  Gene and Vonda to attend.
 TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system. 
ACTION/FOLLOW-UP:  Pursue adding additional online services through Tekswift or WV Interactive. 
 
 
correspondence
date rec'd
issue
1
email from OT from VA
9/20/2017
concerns with COTA program
2
Purchasing
10/2/2017
The Buyers Network - October 2017
3
AOTA
10/4/2017
Practice Response: Dry Needling in Occupational Therapy Practice
4
Surplus Property
10/10/2017
The Property Connection - Third Qtr 2017
5
AOTA / ACOTE
10/18/2017
Statement & survey re the OTA education level mandate
6
NBCOT
10/31/2017
Position opening for Assistant Director
7
WVU student at WVOTA conference
10/28/2017
Can AOTA courses taken during senior yr count toward 1st license renewal?
Meeting adjourned at 1:45 pm after the signing of licensure applications.  The next regular Board meeting is scheduled for Friday, January 19, 2018 at 11:00 am in Morgantown.

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