Meeting Minutes September 25, 2020

WVBOT MINUTES:  September 25, 2020
MEMBERS PRESENT:  Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas, Kathy Quesenberry
ALSO PRESENT: Vonda Malnikoff

Bambi motioned to approve April 3. 2020 minutes as written.  Phil seconded.  Vote 5-0.


TOPIC: Future online services
FINDINGS/CONCLUSIONS: Discussed possible future online services to be offered through website, including fillable forms, ability to upload documents, and make payments via egov payment system.  Pursue adding additional online services through Tekswift or WV Interactive.  Reviewed quote from TekSwift for additional online services.  Board requested additional detail on what was included in quote.  Marty motioned to request quote from WV Interactive for complete website hosting.  Bambi seconded.  Vote 5-0.    All services must now be approved by WV Office of Technology and State Purchasing.  Per discussion with WV Interactive, they have plans to develop a web based database platform for use by licensing boards in 2020.  This would incorporate further online services and would be priced on a licensee / transaction based model, which is probably the most cost-effective solution for small boards.  Worked with STO to develop payment page to accept credit card payments for initial applications.  Received information from inLumon about their web based licensing framework offered on a monthly subscription basis.  Several other licensing boards have signed contracts with inLumon.   Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system.  Kathy seconded.  Vote 5-0.  Three vendors have provided quotes, along with product demos.  Quotes reviewed at April 3, 2020 meeting.  Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders.  Marty seconded.  Vote 5-0.  Three year contract signed with Certemy 5/15/20.  Online initial applications and Public Registry activated 9/15/20.  Reviewed system with Board; discussed open issues with renewal applications / CE reporting.
ACTION/FOLLOW-UP:  Continue implementation process with Certemy. 

TOPIC: Interstate Licensure Compact Webinar
FINDINGS/CONCLUSIONS: AOTA and NBCOT have announced collaboration to support development of an Interstate Licensure Compact for OT.  The Council of State Governments’ National Center for Interstate Compacts will lead the process of developing the licensure compact language.  Viewed webinar hosted by the CSG on 9/24/19.  Reviewed updates from AOTA / NBCOT.  The Advisory Group met in October and came to consensus on a number of key points, one of which is that participating states must implement FBI fingerprint-based criminal background checks.  The Drafting Team is expected to complete a draft compact in early May to be distributed to stakeholders for comment in the summer of 2020.  The plan is to have a draft ready for consideration by state legislatures in 2021.  Attended webinars and provided feedback to committee. 
ACTION/FOLLOW-UP:  Participate and review as necessary.

TOPIC: Modification of 13CSR2
FINDINGS/CONCLUSIONS: Remove requirement to complete investigation within sixty (60) days.  Chapter 30-1-5(c) requires a status report within six months of receipt, and final ruling within one year of status report’s return receipt date.  Filing will require a comment period.  Marty motioned to modify 13CSR2.  Bambi seconded.  Vote 5-0.  Modified Procedural Rule filed 8/10/20 to be effective 10/1/20.

TOPIC: CE conference 2021
FINDINGS/CONCLUSIONS: Agreed to schedule 2021 conference at Bridgeport Conference Center in late March or April 2021.  Attempt to secure same speakers as planned for 2020 conference.  Tentatively re-scheduled for April 30, 2021.
ACTION/FOLLOW-UP:  Make decision regarding 2021 conference at November meeting.

TOPIC: COVID-19 questions
FINDINGS/CONCLUSIONS: Discussed various questions directed at the Board regarding Telehealth in various settings, fieldwork, supervision, etc.  General statement has been posted on website, with links to other sources of information.
ACTION/FOLLOW-UP:  Continue to field questions as necessary.

TOPIC: Online CE proposals
FINDINGS/CONCLUSIONS: Discussed various options to provide online CE for licensees who had registered for Board sponsored conference that was cancelled.  Phil motioned to proceed with proposal from Summit Professional Education for 6 months online availability.  Marty seconded.  Vote 5-0.  Also agreed to post link to free Adaptive Mobility course to website.  Signed contract with Summit to provide 6 month subscription to licensees registered for CE conference (May – October).
ACTION/FOLLOW-UP: Send email reminder of 10/31/20 expiration. 



The Board reviewed all purchases made on the Purchase Card for January 16, 2020 through March 15, 2020.  Marty motioned to approve all purchases.  Phil seconded.  Vote 5-0.

Cash Balance as of August 31, 2020
$ 224,506.44

3/30/20       $  180                5/14   $  30                7/7      $ 30
4/2                      30                 5/20        85               7/9          30
4/6                    190                 5/27        60                7/14        60
4/15                 180                 6/15         90                7/22        30
4/16                   60                 6/18       180                7/28        60
4/21                 130                 6/25       130                8/3         170
4/23                  30                  6/29         60                8/6          30
4/30                   30                 7/2           30                8/11         60
8/19        60
egov receipts:
April                            $  900
May                                1,160
June                               1,610
July                                1,390
August                           2,510
GAXR refund                (120)


April                            $ 6,053.04
May                               27,837.76
June                                5,249.88
July                                 6,376.20
August                             4,616.13

Beginning cash balance 7/1/19                     $226,807.16
FY2020 Revenue                                                  102,730.00
FY2020 Expenditures                                            97,918.39
Ending cash balance     6/30/20                    $231,618.77

FY2021 Revenue                                                      3,880.00
FY2021 Expenditures                                           10,992.33
Ending cash balance 8/31/20                          224,506.44


FINDINGS/CONCLUSIONS: Kristen Neville, Manager, State Affairs with AOTA, presented a request for the Board to consider allowing virtual or remote supervision of fieldwork students to satisfy the Direct Supervision required by Legislative Rules.
ACTION/FOLLOW-UP:  No action taken by the Board.

TOPIC: Legislative Rule filing 2021
FINDINGS/CONCLUSIONS: Agency Approved Rule 13-09 – Telehealth Practice; Requirements; Definitions filed August 10th for introduction in 2021 Legislative session as a result of passage of HB 4003 in 2020 requiring healthcare boards to propose a rule to regulate telehealth practice.  Rule set for review on 10/19/20 during Legislative Interim meetings.
ACTION/FOLLOW-UP:  Follow progress of Rule.

TOPIC: Interim studies of Professional and Occupational Licensure
FINDINGS/CONCLUSIONS: Letter mailed August 24th in response to request from Joint Committee on Government Organization.
ACTION/FOLLOW-UP:  Follow progress of Studies.

TOPIC: NBCOT State Regulatory Virtual Leadership Forum
FINDINGS/CONCLUSIONS: Shared email with various virtual sessions being held through November 3rd for state administrators and board members.


correspondence date rec'd issue
ACOTE 4/28/2020 Candidacy Status Granted to UC-Charleston (add'l location)
Purchasing 5/4/2020 The Buyers Network - May 2020
DHHR memo 4/30/2020 previous directives regarding the provision of health care services rescinded
AOTA 5/26/2020 Approved Provider Program Re-Launch
Purchasing 6/2/2020 The Buyers Network - June 2020
NBCOT 6/10/2020 NBCOT Navigator app available on Apple and Samsung
ACOTE 6/23/2020 UC-Beckley site visit delayed until 2021/2022; accreditation term extended
email from licensee 7/30/2020 concern over 2nd OTA program at UC-Charleston
Purchasing 8/3/2020 The Buyers Network - August 2020
CE Broker - Donald Oliva 8/4/2020 email correspondence
WV Department of Commerce 8/11/2020 Health Care Sustainability Study
AOTA 9/15/2020 Choosing Wisely recommendations survey - open to AOTA members only
NBCOT 9/21/2020 2020 Certification Databook



Meeting adjourned at 2:40 p.m. after the signing of applications.  The next regular Board meeting is scheduled for Friday, November 20, 2020 at the Board office. 

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