WVBOT MINUTES: September 24, 2021
MEMBERS PRESENT: Bambi Hill, Phil Simpson, Marty Douglas, Kathy Quesenberry (via video conference)
ABSENT: Gene Brooks
ALSO PRESENT: Vonda Malnikoff
MEETING CALLED TO ORDER: 11:00 a.m.
Signed licensure applications.
Phil motioned to approve April 23, 2021 minutes as written. Bambi seconded. Vote 4-0.
OLD BUSINESS
TOPIC: Future online services
FINDINGS/CONCLUSIONS: Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system. Kathy seconded. Vote 5-0. Three vendors have provided quotes, along with product demos. Quotes reviewed at April 3, 2020 meeting. Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders. Marty seconded. Vote 5-0. Three year contract signed with Certemy 5/15/20. Online initial applications and Public Registry activated 9/15/20. Reviewed system with Board; discussed open issues with renewal applications / CE reporting.
ACTION/FOLLOW-UP: Communicate and implement roll out of renewal applications and licensee portal with Certemy.
TOPIC: CE conference 2021
FINDINGS/CONCLUSIONS: Discussed feasibility of holding an in-person conference in 2021 and alternative proposal from Summit. Marty motioned to accept Summit proposal for three private live interactive webinars and special offer for annual subscription to be offered to all licensees in lieu of holding in-person conference. Phil seconded. Vote 5-0. Cancelled in-person conference. Live interactive webinars scheduled; postcards mailed; online registration pages complete for webinars and annual subscription. Registrations for 4/10/21 webinar were 143; actual attendance was 69; Subscriptions as of 4/19/21 are 33. Registrations for 6/18/21 webinar were 201; actual attendance was 93; Subscriptions as of 8/25/21 are 44.
ACTION/FOLLOW-UP: Continue to track response.
PURCHASE CARD TRANSACTIONS
The Board reviewed all purchases made on the Purchase Card for April 16, 2021 through September 15, 2021. Bambi motioned to approve all purchases. Marty seconded. Vote 4-0.
TREASURER’S REPORT
Cash Balance as of August 31, 2021
$ 225,472.22
APRIL - AUGUST DEPOSITS
4/6/21 $ 30
4/19 60
5/11 30
5/13 30
6/21 30
7/12 30
7/21 30
7/22 30
8/11 30
egov receipts:
April $ 1,680
May 1,090
June 3,020
July 4,480
August 3,810
TOTAL DEPOSITS $ 14,380
APRIL - AUGUST DISBURSEMENTS
April $ 13,149.14
May 6,671.28
June 14,511.04
July 7,401.48
August 3,816.80
Beginning cash balance 7/1/20 $ 231,618.77
FY2021 Revenue 92,575.50
FY2021 Expenditures 95,913.77
Ending cash balance 6/30/21 $ 228,280.50
FY2022 Revenue 8,410.00
FY2022 Expenditures 11,218.28
Ending cash balance 8/31/21 $ 225,472.22
Marty motioned to enter Executive Session at 12:17 p.m. to discuss licensee complaints. Bambi seconded. Vote 4-0.
EXECUTIVE SESSION
Issue 2021#01 Complaint
Issue 2021#02 Complaint
Marty motioned to leave Executive Session at 12:36 p.m. Phil seconded. Vote 4-0.
Issue 2021#01 Phil motioned to accept Investigator recommendation and dismiss complaint due to insufficient evidence and no probable cause to warrant disciplinary action. Bambi seconded. Vote 3-0.
Issue 2021#02 Phil motioned to accept Investigator recommendation and offer Consent Agreement for three year probation, with conditions consistent with previous cases. Bambi seconded. Vote 3-0.
NEW BUSINESS
TOPIC: NBCOT presentation at November meeting
FINDINGS/CONCLUSIONS: Schedule for 11:00 a.m.
ACTION/FOLLOW-UP: Communicate with NBCOT
TOPIC: Update to School Based Practice FAQ’s
FINDINGS/CONCLUSIONS: Discussed revisions to position statement.
ACTION/FOLLOW-UP: Modify per discussion
TOPIC: CE Conference 2022
FINDINGS/CONCLUSIONS: Reviewed quotes from Bridgeport Conference Center for one and two day conference. Reviewed proposal from Aspire OT. No other commitments from speakers. Agreed to hold one day conference with limited attendance of 100, preferably with multiple course options.
ACTION/FOLLOW-UP: Continue to contact potential speakers.
TOPIC: Laptop purchase for Investigator
FINDINGS/CONCLUSIONS: Bambi motioned to purchase laptop for Investigator to replace obsolete iPad. Phil seconded. Vote 4-0.
ACTION/FOLLOW-UP: Purchase laptop through statewide contract.
Correspondence:
| correspondence | date rec'd | issue | |
| 1 | NBCOT | 5/17/2021 | May 2021 e-Newsletter |
| 2 | AOTA | 6/9/2021 | State Affairs Update - Summer 2021 |
| 3 | AOTA | 7/29/2021 | Choosing Wisely Update |
| 4 | ACOTE | 9/9/2021 | August 2021 Accreditation Actions (UC-Charleston) |
| 5 | WVOTA | 9/22/2021 | Zoom mtg with AOTA regarding OT licensure compact to be held 10/13 |
Bills paid since April 2021
| BRIM | 4/1/2021 | paid | $676.00 | insurance premium for qtr ending 6/30/21 |
| STO-egov fees | 4/5/2021 | paid | $52.88 | Mar egov payments |
| IS&C | 4/6/2021 | paid | $60.60 | Centrex (phone) billing Mar 2021 |
| WVInteractive | 4/12/2021 | paid | $6.00 | March renewals (2) |
| Summit Prof Educ | 4/14/2021 | paid | $7,000.00 | April 10, 2021 webinar |
| Bambi Hill | 4/26/2021 | paid | $150.00 | hours for board mtg 4-23-21 |
| Kathy Quesenberry | 4/26/2021 | paid | $150.00 | hours for board mtg 4-23-21 |
| Gene Brooks | 4/26/2021 | paid | $150.00 | hours for board mtg 4-23-21 |
| Marty Douglas | 4/26/2021 | paid | $150.00 | hours for board mtg 4-23-21 |
| Bambi Hill | 4/26/2021 | paid | $199.36 | travel for board mtg 4-23-21 |
| Kathy Quesenberry | 4/26/2021 | paid | $54.88 | travel for board mtg 4-23-21 |
| Gene Brooks | 4/26/2021 | paid | $181.44 | travel for board mtg 4-23-21 |
| Phil Simpson | 4/26/2021 | paid | $237.44 | travel for board mtg 4-23-21 |
| Marty Douglas | 4/26/2021 | paid | $213.92 | travel for board mtg 4-23-21 |
| PEIA | 4/27/2021 | paid | $304.00 | 1% PEIA transfer for reserve fund |
| STO-egov fees | 5/10/2021 | paid | $37.80 | April egov payments |
| Assoc of Lic bds | 5/10/2021 | paid | $300.00 | Annual dues |
| IS&C | 5/11/2021 | paid | $61.98 | Centrex (phone) billing April 2021 |
| Certemy | 5/17/2021 | paid | $2,275.00 | Q5 payment |
| WVInteractive | 6/8/2021 | paid | $3.00 | May renewals (1) |
| STO-egov fees | 6/14/2021 | paid | $33.54 | May egov payments |
| IS&C | 6/14/2021 | paid | $61.86 | Centrex (phone) billing May 2021 |
| Summit Prof Educ | 6/21/2021 | paid | $7,000.00 | June 18, 2021 webinar |
| IS&C | 7/1/2021 | paid | $65.06 | Centrex (phone) billing June 2021 |
| BRIM | 7/1/2021 | paid | $687.00 | insurance premium for qtr ending 9/30/21 |
| STO-egov fees | 7/7/2021 | paid | $58.95 | June egov payments |
| WVInteractive | 7/12/2021 | paid | $3.00 | June renewals (1) |
| Dept of Admin | 7/12/2021 | paid | $112.00 | Shared services payroll billing Q4 2021 |
| PEIA | 7/15/2021 | paid | $50.00 | Admin fee FY 2022 |
| ERP Board | 7/20/2021 | paid | $178.75 | FY 2022 user fee |
| Dept of Admin | 7/20/2021 | paid | $132.00 | Shared services payroll & AP billing Q3 2021 |
| IS&C | 8/9/2021 | paid | $60.52 | Centrex (phone) billing July 2021 |
| STO-egov fees | 8/9/2021 | paid | $104.18 | July egov payments |
Marty motioned to adjourn at 1:45 p.m. Bambi seconded. Vote 4-0. The next regular Board meeting is scheduled for Friday, November 19, 2021 at the Board office.
