Meeting Minutes January 20, 2023

WVBOT MINUTES:  January 20, 2023
MEMBERS PRESENT:   Gene Brooks, Marty Douglas, Kathy Quesenberry, Bambi Hill (via phone)
ABSENT:  Phil Simpson       
ALSO PRESENT: Vonda Malnikoff, Mary Beth Laughery

Marty motioned to approve November 18, 2022 minutes as written.  Gene seconded.  Vote 4-0.


TOPIC: COTA Supervision Rules
FINDINGS/CONCLUSIONS: Discussed whether modifying COTA supervision rules is necessary to better protect consumers and the potential implications of doing so.  Reviewed supervision rules in other states.  Provided all Board members with AOTA summary of state COTA supervision rules.
ACTION/FOLLOW-UP: Hold for future discussion.
TOPIC: OT Licensure Compact
FINDINGS/CONCLUSIONS: Discussed changes needed to Legislative Rules as a result of passage of SB221, i.e. Series 3 – Fees and Series 9 – Telehealth.  Phil motioned to hold Rule changes until 2023, after Compact Commission meets to establish compact rules and determine member state fee.  Bambi seconded.  Vote 5-0.  A state representative must be appointed to serve on the compact commission.  Marty motioned to nominate Vonda.  Bambi seconded.  Vote 5-0.  Efforts to start the process to gain authority to require FBI criminal background checks have been unsuccessful.  Attended initial Commission meeting on August 3-4.  Added link to OT Compact website to WVBOT website.   Attended first Finance Committee meeting on October 19th.
ACTION/FOLLOW-UP: Attend additional meetings as needed.  Continue attempts to acquire authorization to require FBI CBC’s.

TOPIC: CE Conference 2023
FINDINGS/CONCLUSIONS: Discussed potential date, location, speakers/topics.  Reviewed quotes for Tamarack and Raleigh County Convention Center for April 21, 2023.  Also reviewed proposed agenda, speaker proposals, and promotional item.  Discussed holding November Board meeting in Beckley to tour Convention Center.  Toured Convention Center & signed contract for 4/21/23.  Discussed conference menu.  Received journals and pens. Agenda finalized.  Board meeting on 4/20/23 and block of rooms will be at the Holiday Inn.
ACTION/FOLLOW-UP: Open online registration and mail postcards by early February.

TOPIC: Expanded Tekswift services
FINDINGS/CONCLUSIONS: Discussed proposal to expand Tekswift services to include their Insight Managed IT Services to increase security on Board computers.  Bambi motioned to add Insight Essentials to our Tekswift contract.  Marty seconded.  Vote 5-0.  Received approval from WV Office of Technology on 10/28/22.
ACTION/FOLLOW-UP:  Add Insight Essentials upon contract renewal in March 2023.

TOPIC: Financial Disclosure Statements
FINDINGS/CONCLUSIONS: Must be filed between January 1 and February 1, 2023.  Online and fillable pdf filing options available at  Email reminder on 1/5/23.
ACTION/FOLLOW-UP:  Must be filed by end of January.

The Board reviewed all purchases made on the Purchase Card for November 16, 2022 through January 15, 2023.  Marty motioned to approve all purchases.  Gene seconded.  Vote 4-0.

Cash Balance as of December 31, 2022
$ 237,910.34

11/1/22            $  30

egov receipts:
November       $ 11,940
December           24,760


November       $ 7,827.44
December           9,520.49

Beginning cash balance 7/1/22                         $ 223,743.86
FY2023 Revenue                                                         58,295.00
FY2023 Expenditures                                               44,128.52
Ending cash balance 12/31/22                          $ 237,910.34


TOPIC: Election of officers
FINDINGS/CONCLUSIONS: Marty motioned to elect Kathy to continue as Chairperson.  Kathy motioned to elect Marty to continue as Secretary/Treasurer.  Gene seconded both motions. Vote 4-0.

TOPIC: Interpretation of Direct Contact for Supervision
FINDINGS/CONCLUSIONS: Upon review and discussion of the Legislative Rules regarding COTA supervision, it was agreed the required direct contact between the supervising OTR and COTA could be performed via telehealth.

TOPIC: 2023 renewal update
FINDINGS/CONCLUSIONS: Total OT renewals due: 455  Non-renewals: 64 (14%)
As of 1/17/23, total licensed OT’s: 868

TOPIC: AOTA draft policy
FINDINGS/CONCLUSIONS: Reviewed Adjunctive-Preparatory Techniques draft policy



  correspondence date rec'd issue
1 AOTA 12/19/2022 State Affairs Newsletter
2 AOTA 1/5/2023 Invitation to Virtual State Regulatory Forum
3 Other Boards 1/10/2023 information re: email scams
4 Carrie Smith-Bell (WVU faculty) 1/5/2023 email requesting info re OT needs among homeschooling families
5 Licensee email 1/11/2023 email requesting input re OT's & ostomy care
6 AOTA 1/11/2023 AOTA Model Practice Act - Final version


Bills paid November – December 2022


Gene Brooks 11/2/2022 paid $300.00 perdiem for WVOTA conf & Licensing Board seminar
STO-egov fees 11/7/2022 paid $184.50 Oct egov payments
IS&C 11/7/2022 paid $60.78 Centrex (phone) billing October 2022
Kathy Quesenberry 11/21/2022 paid $150.00 perdiem for 11-18-22 Board mtg
Bambi Hill 11/21/2022 paid $150.00 perdiem for 11-18-22 Board mtg
Phil Simpson 11/21/2022 paid $150.00 perdiem for 11-18-22 Board mtg
Marty Douglas 11/21/2022 paid $150.00 perdiem for 11-18-22 Board mtg
Kathy Quesenberry 11/21/2022 paid $58.76 travel for 11-18-22 board mtg
Phil Simpson 11/21/2022 paid $145.00 travel for 11-18-22 board mtg
Marty Douglas 11/21/2022 paid $96.26 travel for 11-18-22 board mtg
Vonda Malnikoff 11/21/2022 paid $417.52 travel for 11-1-22 lic bd seminar & 11-18-22 bd mtg
STO-egov fees 12/5/2022 paid $268.65 Nov egov payments
IS&C 12/7/2022 paid $60.78 Centrex (phone) billing November 2022
Certemy 12/12/2022 paid $2,275.00 Q11 payment
IS&C 12/27/2022 paid $60.86 Centrex (phone) billing December 2022



Marty motioned to adjourn at 1:00 p.m.  Gene seconded.  Vote 4-0.  The next regular Board meeting is scheduled for Thursday, April 20th, 2023 at 6:00 p.m. at the Holiday Inn in Beckley.  Remaining 2023 board meetings are tentatively scheduled for September 15th and November 17th.

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