Meeting Minutes January 21, 2022

WVBOT MINUTES:  January 21, 2022
MEMBERS PRESENT:  Bambi Hill, Phil Simpson, Marty Douglas,
Kathy Quesenberry, Gene Brooks
ABSENT:                   
ALSO PRESENT: Vonda Malnikoff
MEETING CALLED TO ORDER:  11:08 a.m.

EXECUTIVE SESSION

Issue 2021#02  Closed

Gene motioned to approve November 19, 2021 minutes as written.  Bambi seconded.  Vote 5-0.

OLD BUSINESS

TOPIC: Future online services
FINDINGS/CONCLUSIONS: Gene motioned to give Vonda authority to obtain quotes and go forward with purchase of licensing database system.  Kathy seconded.  Vote 5-0.  Three vendors have provided quotes, along with product demos.  Quotes reviewed at April 3, 2020 meeting.  Kathy motioned to allow Vonda to complete research and make decision between two lowest bidders.  Marty seconded.  Vote 5-0.  Three year contract signed with Certemy 5/15/20.  Online initial applications and Public Registry activated 9/15/20.  Reviewed system with Board; discussed open issues with renewal applications / CE reporting.  All renewals completed in Certemy.  Will work with Certemy to make improvements.  Continue communication with licensees.
ACTION/FOLLOW-UP: None.

TOPIC: CE Conference 2022
FINDINGS/CONCLUSIONS: Reviewed quotes from Bridgeport Conference Center for one and two day conference.  Reviewed proposal from Aspire OT.  No other commitments from speakers.  Agreed to hold one day conference with limited attendance of 100, preferably with multiple course options.  Reviewed tentative agenda.  Reviewed menus.  Agreed to provide paper handouts of presentations.  Order disposable masks.
ACTION/FOLLOW-UP: Mail postcards announcing conference upon completion of online registration page.

TOPIC: COTA Supervision Rules
FINDINGS/CONCLUSIONS: Discussed whether modifying COTA supervision rules is necessary to better protect consumers and the potential implications of doing so.  Reviewed supervision rules in other states.  Provided all Board members with AOTA summary of state COTA supervision rules. 
ACTION/FOLLOW-UP: Hold for future discussion.

PURCHASE CARD TRANSACTIONS

The Board reviewed all purchases made on the Purchase Card for November 16, 2021 through January 15, 2022.  Bambi motioned to approve all purchases.  Phil seconded.  Vote 5-0.

TREASURER’S REPORT
Cash Balance as of December 31, 2021
$ 260,804.94

NOVEMBER - DECEMBER  DEPOSITS
11/2/21                      $30
11/10                             25
12/13                             30
12/21                           130
12/28                             30

egov receipts:
November                   $ 16,960.00
December                       45,950.00

TOTAL DEPOSITS   $ 63,155.00

NOVEMBER - DECEMBER DISBURSEMENTS
November                               $   15,219.37
December                                       8,051.73

Beginning cash balance 7/1/21                         $ 228,280.50
FY2022 Revenue                                                        81,855.00
FY2022 Expenditures                                               49,330.56
Ending cash balance 12/31/21                          $ 260,804.94

NEW BUSINESS

TOPIC: Election of Officers
FINDINGS/CONCLUSIONS: Gene motioned to keep same officers for 2022.  Phil seconded.  Vote 5-0.
ACTION/FOLLOW-UP: None.

TOPIC: TekSwift Contract Renewal
FINDINGS/CONCLUSIONS: Quarterly rate for website hosting / data backup service contract April 2022 - March 2023 to increase from $221.82 to $242.82.  Gene motioned to approve.  Bambi seconded.  Vote 5-0.
ACTION/FOLLOW-UP:  Forward new contract for signature.

TOPIC: 2022 Renewal update
FINDINGS/CONCLUSIONS:  OT non-renewals were 61 (14%) of total 433 due.  OTA non-renewals were 70 (22%) of total 317 due.  Non-renewal rate of OT’s has remained steady, while non-renewal rate of OTA’s has increased in 2020 and 2021.  As of 1/13/22, there are 829 licensed OT’s and 564 licensed OTA’s.  All renewals were completed in Certemy, with approximately 20% completed during the last week of the year.
ACTION/FOLLOW-UP:  Consider alternative renewal date to reduce workload over Christmas/New Year holiday.

TOPIC: 2022 Legislative Session
FINDINGS/CONCLUSIONS: SB221 to establish Occupational Therapy compact introduced in Senate 1/12/22; Committee Substitute to correct technical errors passed to full Senate by Committee on Health and Human Resources on 1/18; 1^st reading in full Senate on 1/21/22.
ACTION/FOLLOW-UP:  Continue to follow SB221 and other applicable bills.

Correspondence:

Bills paid Nov 2021- Dec 2021:

Gene motioned to adjourn at 12:15 p.m.  Marty seconded.  Vote 5-0.  The next regular Board meeting is scheduled for Thursday, April 7, 2022 at the Bridgeport Conference Center at 6:00 p.m.